It’s Budget Season!

Melani Caron, General Manager

Yes, it’s that time of year again—no, not the holidays, it’s budget season! Most property owners associations and homeowners associations use the calendar year as their fiscal year, and now is the time of year where many managers are formulating their budgets for the next year. As you can imagine, there is a lot of work that goes into preparing the Quail Creek annual budget. It’s a complex activity that has to start early so the budget can be finalized and approved by the board of directors prior to the beginning of the new fiscal year.

The finance committee will play an important role in the budget process as they work jointly with me as we move through the budget season. As the general manager, I will be in charge of the following:

* Gathering all financial information—we’ll need to project expenses for the coming year. This could be bids for contracts, projections for utility or service increases, comparisons of past years’ budget trends, and many other details.

* Examining all sources of income—assessments; interest income; cost, insurance, and freight; and other types of miscellaneous income.

* Reviewing and factoring in bad debt and any potential write-offs.

* Presenting a final copy of the budget to the board of directors for approval.

As we prepare, the association’s budget considerations for the items above will be discussed as well as the unique elements of our community. Having current financials, comparative budgets and a clear understanding of the operations will allow us to prepare the most accurate budget for the next fiscal year as possible. By reviewing all elements, the board will have an understanding of where the money is spent and why.